Get Ahead: Why Early Registration for the MyInvois Portal is Key to Success

Q: If my supplier didn’t send us the hard or soft copy of the e-invoice, do I have to download it from the e-invoice portal? Do we need to register before accessing the portal to print the e-invoice? We start on 1 July 2025, but can we register now?

Answer:

1. MyInvois Portal availability:
📍 The MyInvois Portal is indeed ready and operational now.

2. Registration:
📍 All taxpayers, including those with a 1 July 2025 implementation date, are now encouraged to create their MyInvois Portal profile.
📍 You don’t need to wait until your mandatory implementation date to register and start using the portal.
3. Access to e-invoices:
📍 Once registered, you can see e-invoices issued to you or received by you through the portal.
📍 This allows you to familiarise yourself with the system well before your mandatory implementation date.

4. Rejection of e-invoices:
📍 Even if your mandatory implementation date is 1 July 2025, you can already use the portal to reject e-invoices if necessary.

5. Benefits of early registration: Early access allows you to:
📍 Understand the system better
📍 Prepare your internal processes
📍 Manage e-invoices from suppliers who have already implemented the system

6. Steps to take:
📍 Register for the MyInvois Portal as soon as possible
📍 Familiarise yourself with its features and functions
📍 Start monitoring any e-invoices you receive through the system

7. Continued use of current systems:
📍 While you’re encouraged to use the MyInvois Portal, you can continue using your current invoice management systems until your mandatory implementation date.

Given this information, I recommend registering for the MyInvois Portal now, even though your mandatory implementation date is 1 July 2025. This will allow you to access and manage any e-invoices issued by suppliers who have already implemented the system and give you ample time to understand and integrate the e-invoicing process into your operations.

Regarding accessing and printing e-invoices:

1. Accessing e-invoices:

• For e-invoices created via MyInvois Portal:
• After logging in, buyers can view and print these e-invoices directly from the MyInvois Portal.
• For e-invoices created via API:
• Currently, buyers cannot print or access these e-invoices through the MyInvois Portal.
• This is an important limitation to be aware of.

2. Obtaining e-invoices created via API:

• If your supplier issues e-invoices via API and fails to share them with you:
• You should request a copy of the e-invoice directly from the supplier.
• Suppliers are obligated to share the validated e-invoice or a visual representation of it with buyers.

3. Best practices:

• Communicate with your suppliers about their e-invoicing method (Portal or API).
• Suppliers using API should establish a clear process for receiving e-invoices.
• Consider keeping a record of which suppliers use which method to streamline your invoice management.

4. Future developments:

• Stay informed about any updates to the MyInvois system, as IRBM may enhance functionality in the future to allow access to API-generated e-invoices through the portal.

This distinction between Portal-generated and API-generated e-invoices is crucial for managing your invoicing processes effectively.

While the MyInvois Portal provides easy access to Portal-generated e-invoices, you’ll need to work directly with suppliers for those using the API method until any system updates are implemented.

问： 如果供应商没有向我们发送电子发票的硬拷贝或软拷贝，我是否必须从 MyInvois Portal 界面下载？ 我们是否需要先注册，然后才能进入 MyInvois Portal 界面打印电子发票？我们是在 2025 年 7 月 1 日，才开始推行电子发票，但现在可以注册吗？

回答：
1. MyInvois Portal 的启用情况：
📍 MyInvois Portal 现在确实已经准备就绪，并可以运行。

2. 注册：
📍 我们鼓励所有纳税人，包括实施日期为2025年7月1日的纳税人，现在就创建自己的 MyInvois Portal 个人资料。
📍 您无需等到强制实施日，才注册并开始使用 MyInvois Portal 。

3. 访问电子发票：
📍 注册后，您可以通过 MyInvois Portal 查看发给您或您收到的电子发票。
📍 这样，您就可以在强制实施日期之前熟悉系统。

4. 拒绝电子发票：
📍 即使强制实施日期是 2025 年 7 月 1 日，如有必要，您也可以使用 MyInvois Portal 拒收电子发票。

5. 提前创建自己的 MyInvois Portal 的好处： 提前注册让你：
📍 更好地了解系统
📍 准备内部流程
📍 管理已实施该系统的供应商提供的电子发票

6. 应采取的步骤
📍 尽快注册 MyInvois Portal
📍 熟悉其特点和功能
📍 开始监控通过该系统收到的任何电子发票

7. 继续使用现有系统：
📍 我们鼓励您使用 MyInvois Portal，但在强制实施日期之前，您可以继续使用当前的发票管理系统。

鉴于这些信息，我建议你现在就创建 MyInvois Portal ，尽管你的强制实施日期是 2025 年 7 月 1 日。 这将使贵公司能够访问和管理已实施该系统的供应商向贵公司开具的任何电子发票，并使贵公司有充足的时间了解电子发票流程并将其整合到贵公司的运营中。

关于访问和打印电子发票：

1. 访问电子发票：

• 对于通过 MyInvois Portal 创建的电子发票：
• 买家登录后可直接从 MyInvois Portal 查看和打印这些电子发票。
• 对于通过 API 创建的电子发票：
• 目前，买家无法通过 MyInvois Portal 打印或访问这些电子发票。
• 这是需要注意的一个重要限制。

2. 获取通过 API 创建的电子发票：

• 如果您的供应商通过 API 开具电子发票，但未与您共享：
• 您应直接向供应商索取电子发票副本。
• 供应商有义务与买家共享经过验证的电子发票或其可视化表示。

3. 最佳做法：

• 与供应商就其开电子发票方法（MyInvois Portal 或 API）进行沟通。
• 对于使用 API 的供应商，应制定明确的电子发票接收流程。
• 考虑记录哪些供应商使用哪种方法，以简化发票管理。

4. 未来发展：

• 随时了解 MyInvois Portal 的任何更新，因为 IRBM 今后可能会增强功能，允许通过 MyInvois Portal 访问 API 生成的电子发票。

区分 MyInvois Portal 生成的电子发票和 API 生成的电子发票对于有效管理发票流程至关重要。

虽然 MyInvois Portal 可以方便地访问 MyInvois Portal 生成的电子发票，但在实施任何系统更新之前，对于使用 API 方法生成的电子发票，您需要直接与供应商合作。