I’ll explain Illustration 7 using a simple example and provide some practical advice for businesses.
Example:
Suppose Bobby owns a popular electronics store called “Kedai Elektronik Smart Gadget”.
On a busy Saturday, he sells smartphones to three customers: Aina, Cass, and Tina.
1. Aina, Cass, and Tina each buy a smartphone and request e-Invoices.
2. Instead of creating individual e-invoices immediately, Bobby quickly jots down the sale details for each customer.
3. At the end of the day, Bobby sits down at his computer and opens an Excel spreadsheet.
4. He creates a list in the spreadsheet with all the necessary information for each sale:
– Customer names (Aina, Cass, Tina)
– Their contact details
– The smartphone models they bought
– Prices
– Date of purchase
5. Bobby then logs into the MyInvois Portal and uses the “Batch Upload” function.
6. He uploads his Excel spreadsheet to the portal, automatically creating e-invoices for all three transactions simultaneously.
7. The portal submits these e-invoices to LHDNM (the tax authority).
8. Once LHDNM validates the e-invoices, Aina, Cass, and Tina will each receive an email notification about their e-invoice.
Implications and advice for businesses:
1. Time-saving: This method is great for businesses with multiple daily sales. Instead of entering each invoice individually, you can do them all at once, saving time.
2. Flexibility: You can choose when to send your e-invoices—maybe at the end of each day or even once a week, depending on your business needs and LHDNM requirements.
3. Reduced errors: Preparing your data in a spreadsheet gives you more time to check for mistakes before submitting it.
4. Better for busier periods: During rush hours or busy days, you can focus on serving customers without worrying about immediate e-invoice creation.
5. Need for organisation: You’ll need to keep careful daily records to ensure all sales are included in your batch upload.
6. Excel skills required: Basic Excel or similar spreadsheet software knowledge is necessary. Consider training for yourself or staff if needed.
7. Consistent format: Ensure your spreadsheet follows the exact format required by the MyInvois Portal. A template may be available from LHDNM.
8. Regular schedule: Set a regular schedule for batch uploads (e.g., daily or weekly) to stay consistent and stay caught up.
9. Backup your data: Always keep a copy of your spreadsheets for your records or in case of upload issues.
10. Customer communication: Inform customers that their e-invoice might be available after some time but will be processed in batches.
11. System checks: Regularly check that the system has successfully processed all uploaded invoices.
12. Scalability: This method handles growing sales volumes better than individual submissions, making it suitable for expanding businesses.
13. Consider automation: As your business grows, you might look into systems that can automatically generate these batch files from your point-of-sale data.
By effectively using the batch upload function, you can streamline your e-invoice process, saving time and reducing the chances of errors, especially as your business grows and handles more transactions.
Remember to stay organised and maintain a consistent schedule to maximise this feature.
我将用一个简单的例子来解释插图 7，并为企业提供一些实用建议。
举例说明：
假设 Bobby 拥有一家名为 “Kedai Elektronik Smart Gadget ”的电子产品店。
在一个繁忙的周六，他向三位顾客销售智能手机： Aina、Cass 和 Tina。
1. Aina、Cass 和 Tina 各买了一部智能手机并申请电子发票。
2. Bobby 没有立即创建个人电子发票，而是迅速记下了每位顾客的销售详情。
3. 一天结束时，Bobby 坐在电脑前，打开 Excel 电子表格。
4. 他在电子表格中创建了一份清单，其中包含每笔销售的所有必要信息：
– 客户姓名（Aina、Cass 和 Tina）
– 他们的联系方式
– 他们购买的智能手机型号
– 价格
– 购买日期
5. 然后 Bobby 登录 MyInvois Portal 户网站并使用 “批量上传 ”功能。
6. 他将 Excel 电子表格上传到 MyInvois Portal，同时自动创建所有三笔交易的电子发票。
7. MyInvois Portal 将这些电子发票提交给 LHDNM（税务局）。
8. LHDNM 验证电子发票后，Aina、Cass 和 Tina 将分别收到有关其电子发票的电子邮件通知。
对企业的影响和建议
1. 节省时间： 这种方法非常适合每天有多笔销售的企业。无需逐一输入每张发票，可以一次性完成，节省时间。
2. 灵活性： 您可以根据自己的业务需求和 LHDNM 的要求，选择发送电子发票的时间–可能在每天的下班时间，甚至一周一次。
3. 减少错误： 在电子表格中准备数据可以让您有更多时间在提交前检查是否有错误。
4. 更适合繁忙时段： 在高峰期或繁忙的日子里，您可以专注于为客户提供服务，而不必担心立即创建电子发票。
5. 需要组织： 您需要全天认真记录，以确保所有销售额都包含在批量上传中。
6. 需要 Excel 技能： 需要掌握 Excel 或类似电子表格软件的基本知识。如有需要，可考虑对自己或员工进行培训。
7. 格式一致： 确保电子表格与 MyInvois Portal 网站要求的格式完全一致。LHDNM 可提供模板。
8. 定期计划： 为批量上传设置一个固定时间表（例如，每天或每周），以保持一致并避免延迟。
9. 备份数据： 始终保留电子表格的副本，以备记录或出现上传问题时使用。
10. 客户沟通： 通知客户他们的电子发票可能不会立即提供，但会分批处理。
11. 系统检查： 定期检查系统是否已成功处理所有上传的发票。
12. 可扩展性： 与单独提交发票相比，这种方法能更好地处理不断增长的销售量，因此适合不断扩大的企业。
13. 考虑自动化： 随着业务的发展，您可能需要研究能根据销售点数据自动生成批量文件的系统。
通过有效使用批量上传功能，您可以简化电子发票流程，节省时间并减少出错的几率，尤其是当您的业务增长并处理更多交易时。
切记要有条不紊，保持时间表的一致性，以充分利用这一功能。
